KEY COMPLIANCE AREAS Each of us is required
to fully comply with all laws and regulations applicable to PG&E’s
business activities. In addition, all disclosures, documents, or
reports provided to any government agency or in any other public
communication must be, to the extent possible, full, fair, timely,
and understandable.
Violations of PG&E policies or legal and regulatory requirements
must be reported promptly to your supervisor, another involved
department, or the Compliance and Ethics Helpline.
Federal Securities Laws
As companies with publicly traded securities3, PG&E Corporation
and Pacific Gas and Electric Company must each comply with federal
laws and regulations that require the disclosure of certain information
in periodic financial and other reports that are filed with the
Securities and Exchange Commission (SEC). If you are asked to review
a draft SEC report, you are expected to respond promptly to help
ensure that the SEC reports are accurate and complete.
The securities laws also impose requirements regarding recordkeeping
and the establishment, maintenance, and evaluation of “disclosure
controls and procedures” as well as “internal control
over financial reporting,” as those terms are defined in
the Sarbanes-Oxley Act of 2002. These laws require the Chief Executive
Officer and the Chief Financial Officer to certify, among other
things, the accuracy and completeness of information in the SEC
reports and the effectiveness of disclosure controls and procedures,
and that they have disclosed any fraud that involves management
or other employees who have a significant role in internal control
over financial reporting.
PG&E Corporation’s and Pacific Gas and Electric Company’s
internal controls over financial reporting are regularly tested,
and if any deficiencies are identified, the controls are corrected
and re-tested until they are effective. While the Chief Executive
Officer and Chief Financial Officer are ultimately responsible
for establishing and maintaining internal controls, the primary
burden of complying with and testing controls falls on us. As such,
you are expected to perform and test controls with due care.
If you have a concern about questionable accounting or auditing
matters or internal controls (collectively, “accounting complaints”),
contact the Compliance and Ethics Helpline at 1-888-231-2310. The
PG&E Corporation Senior Vice President and General Counsel
reviews all such accounting complaints. The Chairs of the Audit
Committees of the Boards of Directors are informed of any significant
and material accounting complaints.
3 PG&E Corporation’s common stock is listed on the New York Stock Exchange
and the Pacific Exchange and Pacific Gas and Electric Company’s preferred
stock is listed on the American Stock Exchange and the Pacific Exchange.
Insider Trading
Never make investment decisions regarding any equity or debt securities
based on information obtained in the course of your employment
if the information 1) has not been publicly disseminated and 2)
could have a material effect on the value of the investment. Examples
of such information include expansion plans, major management changes,
dividend rates, earnings, mergers, and significant new contracts
or projects. Using this information is against PG&E’s
policy and may violate laws or regulations.
If you would like more information on insider trading, review
PG&E’s compliance booklet, Insider
Trading: An Overview of Laws and Corporate Policies. You can access it on the Compliance
and Ethics Intranet site or request a copy by calling 1-415-973-8685.
Affiliate Rules
The California Public Utilities Commission (CPUC) and the Federal
Energy Regulatory Commission (FERC) have implemented affiliate
rules to ensure that resources and assets of the regulated members
of the corporate family are not used to subsidize or give an
unfair advantage to our other lines of business. Failure to comply
fully with the rules can result in sanctions, fines, or other
serious measures.
If you’re in a position that requires any interaction
with other PG&E lines of business, current customers, or
potential customers, you should be familiar with the affiliate
rules. One source of information is the PG&E compliance booklet,
Interactions in the Corporate Family: An
Overview of Affiliate Rules. You can access it on the Compliance and Ethics Intranet
site, or request a copy by calling 1-415-973-8685.
Refer specific questions about the rules to the Affiliate Rules
Helpline at 1-415-972-7272.
Antitrust Laws
Antitrust laws were established to promote economic competition
among businesses. Activities that limit competition, restrict
trade, or otherwise dominate a market may violate federal or
state antitrust laws. Such violations can expose PG&E and
individual employees to criminal penalties, large fines, and
civil lawsuits.
To avoid potential problems, follow these rules:
- Don’t fix prices or divide markets with competitors
unless the agreement will be actively supervised and approved
by the appropriate regulatory body.
- When attending meetings or social events with competitors
or potential competitors, avoid discussing any of the following
information if it’s not publicly available:
- Prices, pricing policy, contract terms or conditions;
- Costs, inventories, marketing and service plans,
market surveys and studies;
- Capacity plans and capabilities, territorial agreements;
or
- Any other proprietary or confidential information.
- Don’t suggest or imply to any vendor that it must
purchase services from PG&E in order to sell products or
services to PG&E.
- Be careful that any negative or critical comments you
make about a competitor are accurate.
- Don’t use PG&E’s size to intimidate or
threaten any individual or organization.
PG&E has developed a booklet and training program on antitrust
compliance, which are accessible on the Compliance and Ethics
Intranet site. The booklet is called Rules
for Fair and Legal Competition: An Overview of Antitrust Laws, and may be requested
by calling 1-415-973-8685.
For more specific questions or concerns, ask your supervisor,
local compliance representative, or Law Department.
Environmental Laws and Regulations
PG&E is a recognized environmental leader and is committed
to conducting its business in an environmentally sensitive manner.
This commitment is consistent with our Core Values and makes
good business sense. Make sure that the decisions you make on
behalf of PG&E reflect this commitment.
If you would like more information on environmental compliance,
review the PG&E compliance booklet, Protecting
the Environment: An Overview of Environmental Laws. You can request a copy of
the booklet by calling 1-415-973-8685 or access it on the Compliance
and Ethics Intranet site. For specific environmental questions
or concerns, ask your supervisor, local environmental specialist,
or the Law Department.
Political Laws
Government officials shape the legal and regulatory environment
in which PG&E operates. If you interact with government officials
or candidates for public office, or if you provide gifts or contributions
to such individuals, you must understand the laws that control
the corporation’s participation in the political process.
You should obtain a copy of the compliance booklet, Working
with Government Officials: Compliance with Political Laws, which covers
limitations on gifts, the approval process for contributions,
regulatory reporting requirements, and other important information.
You can request a copy by calling 1-415-973-8685 or access it
on the Compliance and Ethics Intranet site.
The Governmental Relations Department, the Charitable Contributions
Department, and the Law Department coordinate all contributions
and gifts made to government officials on behalf of PG&E.
Don’t make commitments for contributions or provide gifts
without consulting them (contributions, 1-415-973-2177 and gifts,
1-415-973-1456).
Remember, giving out squeeze lights or hard hats, allowing public
officials to use a PG&E meeting room, or hanging a banner
with a bucket truck can constitute making a gift.
Copyright Laws
Copyrighted works include, but aren’t limited to, newsletters,
magazine articles, newspapers, books, videotapes, drawings, musical
recordings, and software. Copyright law protects such works even
if they do not include a copyright notice. If you would like
to copy material for distribution at work, make sure you have
permission from the copyright holder before making copies.
Before you reproduce a newspaper or magazine article for distribution
within PG&E, check the Copyright Quick Reference List, which
includes about 150 publications from which we may make copies.
The Quick Reference List is available on PG&E’s Compliance
and Ethics Intranet site, and also is posted next to most copy
machines. You also may check the Copyright Clearance Center at
www.copyright.com or call the publisher to get needed approvals.
Computer software is covered by licensing agreements that typically
prohibit unauthorized use or copying. Never make unauthorized
copies of software that is licensed to PG&E. Also, never
load unlicensed software onto PG&E computer equipment or
download unauthorized software from the Internet. You may, however,
install personal software on your company-assigned computer if
two conditions are met: 1) you must hold a software license that
permits such an installation, and 2) you must have the approval
of your supervisor and the local computer system administrator.
If you would like more information on copyright compliance,
review the PG&E compliance booklet, Copying
Publications and Software: Compliance With Copyright Laws. You can access
it on the Compliance and Ethics Intranet site, or request a copy
by calling 1-415-973-8685.
Foreign Corrupt Practices Act
United States companies and their agents doing business outside
the United States must comply with the provisions of the Foreign
Corrupt Practices Act (FCPA). The FCPA prohibits giving or offering
anything of value to a foreign official to induce the recipient
to misuse his or her official position to obtain or retain business
or secure some improper advantage. “Anything of value” is
defined broadly, and includes gifts, money and services. The
prohibition extends to the official’s friends and family
members, and includes political parties, party officials, and
candidates for political office.
The FCPA also requires accurate records of foreign transactions
and reasonable accounting controls so FCPA issues can’t
be disguised or hidden.
Therefore, contact the Law Department before providing any gift,
money, or service to a foreign official. Also, keep in mind that
simple business courtesies such as meals, entertainment, or travel,
may be illegal under the FCPA or the laws of the host country.
When doing business in a foreign country or with a representative
of a foreign country, always maintain detailed records of transactions
involving PG&E.
For more information, review PG&E’s FCPA compliance
booklet, Conducting Business Outside the
USA: Compliance With Foreign Business Laws. You can access it on the Compliance and
Ethics Intranet site, or request a copy by calling 1-415-973-8685.
Facilities Management
Operate all company facilities in full compliance with applicable
codes, regulations, and laws. If you have a concern or suspect
a violation, immediately discuss it with your supervisor or facility
management representative.
Government Contracts
Government contracts may have special provisions and reporting
requirements. Be aware of those special provisions and immediately
contact the Law Department if any questions arise. Fraudulent
or dishonest acts in fulfilling a government contract can trigger
severe penalties, including fines and jail time, under the False
Claims Act.
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